Garden Leadership Team

A small team of gardeners is elected annually by the gardeners to perform the following specific roles and any other complimentary roles identified by the Leadership Team:

Co-leaders:

• Plan, organize and lead meetings i.e. meeting space, agenda items, deadlines.
• Define team roles and responsibilities, recruit volunteers for teams.
• Delegate tasks to appropriate teams, check-in to follow-up to keep on task.
• Prepare garden reports for Board representative, flagging action items needing approval.
• Assist other teams when needed.
• Fill in for co-chair, or if someone is on holidays or needs relief from team.

Treasurer:

• Balance Garden funds through accurate recordings of all transactions
• Submission and follow-through on fund requests
• Signing authority along with second team member and member from Community Association Board.
• Prepare annual financial report

Secretary

Document ongoing business of the Garden leadership team, and maintain records for current and future reference including:

• Recorder -  of meeting minutes and action steps, distribution to leadership team
  
• Historian - maintain Community Garden historical files i.e. copies of meeting minutes for reference, business correspondence etc.
• Resource compiler - maintain electronic and a hardcopy file of resource material e.g. Garden Guidelines, Team list and definitions, sponsorship letters, advertising materials and an electronic photo file
• Membership coordinator – manage registrations and develop membership contact list annually,  to include gardener name/ plot #/ email address/ phone number/ street address/ volunteer team.  Provide to the Leadership Team and email communicator.